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Customs Clearance for Refrigerators, Freezers, and Other Cooling Equipment

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Refrigerator, Freezer, and Refrigeration Equipment Customs Clearance | HS 8418, Documents, Permits, and Clearance Steps

Customs Clearance of Refrigerators, Freezers, and Other Refrigeration Equipment in Iran (HS Code + Documents and Permits)

Customs clearance of refrigerators, freezers, and other refrigeration equipment refers to a set of devices and technical systems designed to preserve and maintain products at low and controlled temperatures. These systems, using refrigeration and air conditioning processes, are able to reduce and stabilize temperature within specific ranges essential for maintaining quality and preventing spoilage. Refrigeration equipment is used across a wide range of industries as well as in household applications, playing a critical role in maintaining the cold chain of temperature-sensitive products.

For estimating the time and cost of refrigerator, freezer, and refrigeration equipment clearance, contact the experts at Saba Tarkhis.

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1) Applications of Refrigeration Equipment

Food Industry:
Storage and preservation: One of the main applications is in the food industry, where temperature and humidity must be carefully controlled to prevent spoilage. Equipment is used in warehouses, cold storage, and food transport. Shelf life extension: Refrigerators and freezers significantly extend product shelf life, critical for local supply and exports.

Pharmaceutical Industry:
Storage of vaccines and drugs: Refrigeration equipment is essential for preserving medicines, vaccines, and biological products that require strict temperatures. Quality control: Used in labs and storage to ensure drugs remain in ideal conditions.

Chemical Industry:
Storage of temperature-sensitive materials: Many chemicals require controlled environments. Refrigeration prevents unwanted reactions and maintains safety. Transportation: Specialized refrigerated containers ensure consistent conditions during shipment.

Household Use:
Storage of food and drinks: Refrigerators and freezers are essential household equipment. Consumer comfort: Advanced refrigerators with humidity/temperature control enhance convenience and comfort.

2) Steps for Customs Clearance of Refrigerators, Freezers, and Refrigeration Equipment

Customs clearance for refrigerators, freezers, and refrigeration equipment is a complex process requiring compliance with customs laws, technical standards, and complete documentation. The process includes:
1. Preparing Required Documents
Commercial Invoice: Must include model, serial number, brand, country of origin, unit price, and total price. Issued by the exporter and confirmed by the importer.
Bill of Lading: Serves as proof of ownership, including details of shipper, consignee, transport, destination, and package count.
Certificate of Origin: Issued by the Chamber of Commerce of the exporting country, indicating manufacturing origin for tariff and trade agreement compliance.
Safety and Standards Permits: All equipment must comply with national/international safety standards. In Iran, enforced by the Institute of Standards and Industrial Research.
Energy Consumption Certificate: Appliances must carry an energy label showing efficiency and consumption compliance.

2. Customs Tariff (HS Code)

Tariffs for refrigeration equipment vary by type, manufacturer, and trade policies. Key codes include: Household refrigerators (HS Code: 8418.10), tariffs depend on capacity, compressor type, energy class. Industrial freezers (HS Code: 8418.40), used in restaurants, hotels, cold stores. Cold storage/industrial refrigeration (HS Code: 8418.69), applied to large-scale refrigeration systems.
Equipment Category Short Description HS Code
Household Refrigerators Refrigerators for household use 8418.10
Industrial Freezers Freezers for commercial/industrial use 8418.40
Cold Storage & Units Other refrigerating/freezing equipment 8418.69

Final classification depends on capacity, refrigerant type (HFC/HFO/Natural), energy class, and refrigeration circuit structure.

3. Order Registration in the Customs System

The importer must register the order in the integrated customs system and obtain necessary approvals. This includes entering complete product details, submitting documents, and paying related duties. In some cases, special permits may be required from relevant authorities such as the Ministry of Industry, Mine and Trade.

4. Inspection and Technical Testing

After entry into the country, all refrigeration equipment must undergo strict inspection. This includes: compliance with safety/quality standards by customs and standard organization experts, and energy consumption tests to ensure declared performance matches manufacturer claims.

5. Payment of Duties and Customs Fees

Customs costs are calculated based on product value and tariff codes. This includes import duties, VAT, and service charges. Final calculation depends on type of goods, origin, and import conditions.

6. Obtaining the Clearance Permit

Once documents are approved and payments completed, a clearance permit is issued, allowing the importer to release goods and transport them to their final destination. At this stage, domestic logistics and delivery are arranged.

3) Exporter and Importer Countries of Refrigeration Equipment

The largest producers and exporters include China, South Korea, Germany, Italy, and Turkey. They supply diverse products worldwide under advanced technologies and high standards.
On the other hand, Iran is a major importer due to strong domestic demand across industries and households. Iran also exports some refrigerators and freezers to neighboring countries like Iraq, Afghanistan, and Central Asian nations using domestic production capacity.

4) Key Considerations in Import and Export of Refrigeration Equipment

Safety and Energy Standards: Compliance with national and international standards is critical. Failure may lead to clearance delays or product returns.
Trade Regulations and Restrictions: Importers and exporters must be fully aware of trade rules in both origin and destination countries. Restrictions may apply on certain equipment.
Target Markets: For export success, understanding target markets and adapting products accordingly with competitive pricing is essential.

Need precise HS Code determination, permits, and document preparation? Our team manages the entire process from start to finish.

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Frequently Asked Questions

What are the HS Codes for refrigerators and freezers?

Common codes include 8418.10 (household refrigerators), 8418.40 (industrial freezers), and 8418.69 (other equipment). Final code depends on technical details.

What documents are required for clearance?

Invoice, Bill of Lading, Certificate of Origin, safety/standards permits, and energy label/certificate are mandatory.

What does technical inspection include?

It includes safety/quality compliance, verification of energy labels, and matching technical specifications/serials with submitted documents.

Media Suggestions

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  • Alt Text: Customs clearance of refrigerators, freezers, and refrigeration equipment in Iran | HS 8418
  • Caption: “HS checklist, energy standard, and clearance steps for refrigeration equipment”
  • Infographic: “Clearance process from order registration to permit issuance”

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Conclusion and Call to Action

Clearance of refrigeration equipment is sensitive due to energy and safety standards and diverse applications. Saba Tarkhis ensures a fast and compliant process with practical experience.

Request Expert Consultation Get Clearance Proforma Invoice

Exclusive Customs Services by Saba Brokerage

Saba Brokerage, as one of the pioneers in customs clearance, provides full services for refrigerators, freezers, and other refrigeration equipment. Our services include:
Expert Consultation: Guidance on tariffs, import/export regulations, and product selection.
Order Registration & Follow-up: Full handling of customs system registration and permit acquisition.
Inspection & Standards Compliance: Coordination with authorities to ensure full compliance with national/international standards.
Accelerated Clearance: Leveraging experience and customs relations for fast, accurate clearance.
Transport & Delivery: Secure and fast delivery to final destination with reliable logistics.

Our expert team ensures smooth, fast, and cost-efficient clearance aligned with the latest regulations and standards.

Contact our experts for more details.

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